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Importing, Exporting, and Subscribing to Calendars

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Last Updated: November 3, 2009 9:06 AM

Here's the Lowdown: In an increasingly mobile world, your calendar of events may be strung across numerous programs. Thankfully, Calendar can share events with multiple calendars, helping you organize your schedule.

Calendar works with other calendar programs in two ways.

  • By importing or exporting .ics files, which store calendar information, you can transfer all events from one calendar to another. However, .ics files only use the calendar's information when it is exported, so all of your calendars are not updated as you modify or add events.
  • By subscribing to a calendar's published URL, events are managed dynamically, so modifying or adding events reflects across all of your calendars.

Some common programs that support both methods are:

  • Apple iPhone®
  • Apple iCal®
  • Google Calendar®
  • Microsoft Outlook® 2007
  • Mozilla Sunbird®

For help subscribing to your Calendar using these programs, see Publishing and Sharing Your Calendar with Third-Party Applications or their providers' documentation.

Importing and Exporting Calendars

Importing or exporting .ics files uses the calendar's information when the .ics file is created.

To Import .ics Files

  1. Log in to your Calendar account.
  2. From the Settings menu, select Manage ICS Calendars.
  3. Go to the Import tab and click Import.
  4. In the Import Calendar window, click Browse to locate the .ics file for the calendar you want to import.
  5. Enter a name to identify this calendar in your Calendar list, and then click OK.

To Export .ics Files

  1. Log in to your Calendar account.
  2. From the Settings menu, select Manage ICS Calendars.
  3. Go to the Export tab.
  4. Select a calendar, and then click Export.
  5. In the File Download window, click Save.
  6. In the Save As window, select the folder to which you want to save the .ics file.
  7. In the File name field, enter a name for your .ics file or keep the default file name.
  8. Click Save.

Subscribing to Calendars

Calendar subscriptions dynamically update when events are modified or added.

NOTE: Calendar subscribers cannot modify events.

To Subscribe to a Calendar

  1. Log in to your Calendar account.
  2. From the Settings menu, select Manage ICS Calendars.
  3. Go to the Import tab and click Subscribe.
  4. In the Subscribe to Calendar window, enter the full URL to the calendar to which you want to subscribe.
  5. Enter a name to identify this calendar in your Calendar list, and then click OK.

To Publish Your Calendar

  1. Log in to your Calendar account.
  2. From the Settings menu, select Manage ICS Calendars.
  3. Go to the Publish tab.
  4. Select the calendar to publish, and then click Publish.
  5. Optional: To create a tiny URL for your published calendar, select Tiny URL.

    NOTE: You can delete or generate new URLs for your published calendars. To delete published calendars, select Remove Published Calendar. To generate a new URL for your Calendar, select Regenerate URL.

For help subscribing to your published Calendar using third-party programs, see Publishing and Sharing Your Calendar with Third-Party Applications.

NOTE: As a courtesy, we provide information about how to use certain third-party products, but we do not endorse or directly support third-party products and we are not responsible for the functions or reliability of such products. All registered trademarks are the property of their respective owners in the United States and/or other countries. All rights reserved.