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Frequently Asked Questions

Managing Your Hosted Exchange Email Distribution Lists

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Last Updated: October 20, 2009 9:22 AM

You can create as many distribution lists in your Hosted Exchange email account as your organizations needs. All users in your organization can send email messages to the distribution lists and add or remove contacts from the distribution lists.

You can add and remove contacts from the distribution lists by editing them in Outlook 2007®. For instructions on using Outlook to add or remove contacts from distribution lists, see Populating a Distribution List for your Outlook 2007 Exchange Email Account.

Adding Distribution Lists

You can create a variety of distribution lists that all users in the organization can use and update.

To Add a Distribution List

  1. Open the folder of the Organization for which you want to add a distribution list.
  2. Click the Distribution Lists folder.
  3. Above your list of Distribution Lists, click Add Distribution List.
  4. In the Distribution List Name field, enter a name for the new distribution list.
  5. From the Domain list, select the domain of the email account for which you are creating the distribution list.
  6. To accept email messages from outside the organization, select Allow outside email addresses to send email to this distribution list.
  7. Click OK.

Editing Distribution Lists

If you need to change the name or domain of a distribution list, you can easily update it from the Hosted Exchange email Manager Home page. All users in your organization can use their Outlook accounts to send email messages, and add or remove contacts from distribution lists. Changing the name or domain changes the email address of the distribution list.

To Edit a Distribution List

  1. Open the folder of the Organization that contains the distribution list you want to modify.
  2. Open the Distribution Lists folder.
  3. In your list of Distribution Lists, in the Actions column, click the Edit icon for the distribution list you want to modify.
  4. In the Edit Distribution List section, you can change the name or select a different domain for the distribution list.
  5. Click OK.

Deleting Distribution Lists

When you delete a distribution list it is no longer available to the users in your organization.

To Delete a Distribution List

  1. Open the folder of the Organization that contains the distribution list you want to remove.
  2. Open the Distribution Lists folder.
  3. In your list of Distribution Lists, in the Actions column, click the Delete icon for the distribution list you want to remove.
  4. Click OK to confirm you want to delete the distribution list.