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Backing up Your Email with Outlook

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Last Updated: January 29, 2010 10:13 AM

To prevent data loss, we recommend backing up your email. You can easily and routinely back up your data by exporting your PST file.

The PST file stores your email messages, attachments, folder structure, contacts, calendar items, and more. A backed up PST file is easy to import in the event of any data loss.

To Back Up Your Emails to a New PST File

  1. Launch Outlook®.
  2. Click File, and then select Import and Export.
  3. Click Export to a file, and then click Next.
  4. Click Personal Folder File (.pst), and then click Next.
  5. Click the top folder, select Include subfolders, and then click Next.
  6. Type or browse to the folder where you want to save the new file, and name the file.
  7. Click Finish.

To Import a Backed Up PST File

  1. Launch Outlook.
  2. Click File, and then select Import and Export.
  3. Click Import from another program or file, and then click Next.
  4. Click Personal Folder File (.pst), and then click Next.
  5. Browse to the folder that contains the backup and select it.
  6. Click Next.
  7. Click the top folder, select Include subfolders, and then click Finish.