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Scheduling Events

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Last Updated: July 15, 2009 6:23 PM

Through Web-Based Email's calendar feature, you can schedule events, as well as add notifications and reminders.

The following sections show you how to schedule events in different versions of Web-Based Email.

Email Legacy Version

To Schedule an Event

  1. Click the Calendar button.
  2. Click Add Detailed Event.
  3. In the Subject field, type the subject of the event.
  4. From the Date list, select the date of the event.
  5. From the Start Time and End Time lists, select the time the event will begin and end.
  6. In the Location field, type the location where the event will take place.
  7. In the Details box, type the details about the event.
  8. In the Notification box, select an option to indicate whether you want to send a notification of the event to other attendees, and, if necessary, type the email addresses of attendees.
  9. In the Reminder box, select an option to indicate whether you want to send a reminder of the event, and, if necessary, type the email address you want to send the reminder to.
  10. From the Recurrence list, select an option to indicate whether the event recurs, and, if necessary, specify when it recurs.
  11. Click Save.

Email Version 5.0

To Schedule an Event

  1. Click Add Event.
  2. In the header, complete the following fields:
    Start Time and End Time
    The month, day, year, and time the event begins and ends.
    Time Zone
    The specific Time Zone where the event will take place.
    All day event
    The event occurs all day.
  3. On the Details tab, complete the following:
    Calendar
    The Calendar account for which you are scheduling the event.
    Title
    The name of the event.
    Location
    Where the event is located.
    Details
    Additional event-related information.
    My Attendance
    Your attendance status.
    Event Status
    The event status.
    Event Owner
    The user who created the event. This field is completed automatically, but you can change it if necessary.
    Allow attendees to invite other users
    Allows event attendees to invite other Calendar users to the event.
  4. To add attendees and resources, go to the Attendees & Resources tab and complete any of the following:
    Add Attendee
    Click to enter the email address of the attendee you want to include, and then press Enter.
    Add Resource
    Click to select the resource you want to add, and then click the name of the resource.
  5. To set a recurrence frequency, go to the Recurrence tab, and then select one of the following:
    None
    Do not set a recurrence frequency for the event.
    Daily
    Indicate whether you want the event to recur every specific number of days or every weekday.
    Weekly
    Indicate the weekly rate at which you want the event to recur by specifying the number of weeks between events, and then specify the day(s) of the week on which you want the event to recur.
    Monthly
    Indicate whether you want the event to recur on a specific day of the month and the number of months between events, or use the lists to select a specific timeframe.
    Yearly
    Indicate whether you want the event to recur on a specific day of the month and the number of months between events, or use the lists to select a specific timeframe.
    Ending
    Specify when you want the recurring event to end.
  6. To add a reminder, go to the Reminders tab, click Add Reminder, enter the email address to which you want to send the reminder, and then use the lists to specify when you want to receive the reminder.
  7. To add an attachment, go to the Attachments tab, and then complete any of the following:
    Upload File
    Click to locate and upload a file from your computer.
    Add File from Online File Folder
    Click to locate and upload a file from your Online File Folder account.
  8. Click OK.