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Adding Contacts to Your Address Book

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Recently Updated: November 16, 2009 1:18 PM

You create your Web-Based Email Address Book by adding contacts to it. When you add a contact, you can enter information about that contact, such as the contact's email address and phone number. You can enter as much or as little about the contact as you want.

The following sections show you how to add new contacts in different versions of Web-Based Email.

Email Legacy Version

To Add a Contact to Your Address Book

  1. From the Address Book menu, click Add New Contact.

    NOTE: All fields are optional, but you should enter information in the Nickname, First Name, Last Name, or Email field so that you can identify the contact in the Address Book.

  2. Complete any of the following:
    First Name, Middle Name, and Last Name
    The contact's first, middle, and last name.
    Nickname
    The nickname you want to associate with the contact.
    Display Name
    The name you want to display when you add a contact to an email message.
    Email Address and Web Address
    The contact's email address and website URL.
    Home Phone, Business Phone, and Cell Phone
    The contact's home, business, and cell phone numbers.
    Fax
    The contact's fax number.
    ICQ Number, AIM Address, Yahoo Messenger, and MSN Messenger
    The contact's user name or number for those programs.
    Home Address and Business Address
    The contact's home and business addresses.
    Custom
    Whatever custom information you require for that field.
    Comments
    Any comments you want to include about the contact.
    Distribution Lists Contact Belongs In
    The lists you want to add the contact to.
    Text Messaging Information
    The contact's cell phone number and their phone service carrier.
  3. Click Add New Contact.

NOTE: You can add up to a total of 10,000 addresses to your address book.

Email Version 5.0

To Add a Contact to Your Address Book

  1. From the Address Book menu, click Contacts.
  2. Click the Add Contact icon.

    NOTE: All fields are optional, but you should enter information in the Nickname, First Name, Last Name, or Email field so that you can identify the contact in the Address Book.

  3. Complete any of the following:
    First Name, Middle Name, and Last Name
    The contact's first, middle, and last name.
    Display Name
    The name you want to display when you add a contact to an email message.
    Nickname
    The nickname you want to associate with the contact.
    Email Address
    The contact's email address.
    Add as Preferred Sender
    Specifies the contact as a preferred sender and allows you to select an icon to associate with email messages sent from the contact.
    Distribution Lists Contact Belongs In
    Allows you to add the contact to an existing distribution list.
  4. Go to the Personal tab.
    Home Phone and Cell Phone
    The contact's home and cell phone numbers.
    Text Message Phone
    The contact's cell phone number and their phone service carrier.
    Home Address
    The contact's home address.
    Work Phone
    The contact's work phone number.
    Fax
    The contact's fax number.
    Work Address
    The contacts work address.
  5. Go to the Custom tab.
    ICQ Number, AIM Address, Yahoo Messenger, and MSN Messenger
    The contact's user name or number for those programs.
    Custom 1, 2, 3, 4
    Allows you to click Rename to name your own field and enter custom information you want to include.
    Notes
    Additional notes you want to include.
  6. Click OK.